IV.
Definitions
A.
Counsel means the Office of the General Counsel attorney, from either the
Immediate Office of the General Counsel or component counsel, assigned to
provide legal advice to the component covered by this Instruction.
B.
Fair Inf
ormation Practice Principles
means the policy framework
adopted by the Department in
Directive
047
-
01
, Privacy Policy and Compliance,
regarding the
collection, use, maintenance
, disclosure
, deletion
, or destruction
of
Personally Identifiable Information.
C.
Individual
means a natural person, including a United States citizen,
Legal Permanent Resident, visitor to the United States,
alien,
DHS employee, or
DHS contractor.
D.
Operational Use
means
authorized use of social media to
collect
personally identifiable
i
nformation
for the purpose of enhancing situational
awareness, investigating an individual
in a criminal, civil, or administrative
context, making a benefit
determination about a person,
making
a personnel
d
etermination about a
Department employee
,
making
a suitability determination
about a prospective Department employee, or for any other
official Department
purpose that has the potential to affect the rights, privileges, or benefits of
an
individual
.
Operational use does not include the use of search eng
ines for
general Internet research, nor does it include the use of social media for
professional development such as training and continuing education
or for
facilitating
internal meetings
.
E.
Personally Identifiable Information (PII
)
means
any
i
nformation
that
permits the identity of an individual to be directly or indirectly inferred,
including
other information
that is
linked or linkable to
an
individual
.
For example, when linked or linkable to an individual, such information
includes a
name,
S
ocial
S
ecurity number, date and place of birth, mother’s maiden name,
Alien Registration
Number
,
account number, license number, vehicle identifier
number,
license plate
number
,
device identifier or serial number
, internet protocol
address,
biometric
identifier
(
e.g.,
facial recognition
photograph, fingerprint, iris
scan, voice print)
,
education
al information
, financial
information
, medical
information
, criminal or employment
information
,
information created specifically
to identify or authenticate an individual (
e.g.,
a random generated number)
.
F.
Privacy
Compliance Documentation
means any document required by
statute or by the Chief Privacy Officer that supports compliance with DHS privacy
policy, procedures, or requirements, including but not limited to the Social Media
Operational Use Template (Template)
, Privacy Impact Assessments
(PIAs)
,
System of Records Notices
(SORNs)
,
Notices of Proposed Rulemaking for
-
3
Instruction #
110
-
01
-
001
Revision
#
00